Managed Storage

Managed
Storage

Vend Guys provides pro-level
moving of your machine in and
out to its final destination.
In the interim, take advantage
of the services we offer while
it's stored at our warehouse.

Custom Wraps

Need a custom wrap designed around a location's branding or your own? We will provide and install the wrap for any vending machine while it is stored in our facility.

Upgrades

Have an older machine? We can upgrade or customize its layout
while we hold it at our facility.

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Technical Services

We can perform technical services, repairs and/or prep your machine for it’s next location while it’s in our warehouse.

Looking to temporarily house one or more machines?

Reach out today to learn more about the Managed Storage experience.

Contact

Storing Your Vending Machines Between Locations

Every operator hits this eventually. A location closes, a lease ends, a client goes out of business, or you buy six machines at auction and have nowhere to put them. Suddenly you own several hundred pounds of refrigerated equipment each and no floor to put it on.
The usual answers are a garage, a self storage unit, or leaving them at the old site and hoping. All three cost you more than they look like they cost. Here is the honest comparison, and then what managed storage actually involves.

Managed warehouse storage, plus the wraps, upgrades and repairs that happen while your machine is sitting anyway.

Technical Services

We can perform technical services, repairs and/or prep your machine for it’s next location while it’s in our warehouse.

Upgrades

Have an older machine? We can upgrade or customize it's layout while we hold it at our facility.

Custom Wraps

Need a custom wrap designed around a location's branding or your own? We will provide and install the wrap for any vending machine while it is stored in our facility.

Your garage
Self storage unit
Third party warehouse
Managed storage with us
Published cost
Free, plus your floor space
$100 to $150 per month for a 10 by 10, holding around 9 machines
Around $35 to $40 per machine per month
Quoted per machine and per term
Temperature control
Whatever your garage does
Sometimes, at a premium
Usually
Yes
Loading equipment
You and a dolly
You and a dolly
Dock and forklift
Dock, forklift, pallet jacks, liftgate truck
Getting it in and out
Your problem
Your problem, and units often have narrow corridors and roll doors
Handling fee, often per touch
Included in the quote
Product and food storage
Allowed
Usually prohibited by the facility's own rules
Depends
Yes, we know what is in the machine
Condition on retrieval
However you left it
However you left it, plus whatever got in
However you left it
Documented on intake, checked on release
Work done while stored
None
None
None
Wraps, payment upgrades, repairs, layout changes

	Your garage	Self storage unit	Third party warehouse	Managed storage with us
Published cost	Free, plus your floor space	$100 to $150 per month for a 10 by 10, holding around 9 machines	Around $35 to $40 per machine per month	Quoted per machine and per term
Temperature control	Whatever your garage does	Sometimes, at a premium	Usually	Yes
Loading equipment	You and a dolly	You and a dolly	Dock and forklift	Dock, forklift, pallet jacks, liftgate truck
Getting it in and out	Your problem	Your problem, and units often have narrow corridors and roll doors	Handling fee, often per touch	Included in the quote
Product and food storage	Allowed	Usually prohibited by the facility's own rules	Depends	Yes, we know what is in the machine
Condition on retrieval	However you left it	However you left it, plus whatever got in	However you left it	Documented on intake, checked on release
Work done while stored	None	None	None	Wraps, payment upgrades, repairs, layout changes

Your four options, compared

Why a self storage unit fails for vending equipment

It is the default answer and it is usually the wrong one. Four specific reasons:

Most facilities prohibit food storage.

Read your contract. Storing product inside machines violates the rules at a large number of self storage operators, and they have that rule for a reason. Which leads directly to:

Rodents.

A machine with residue in the trays, in a building with no pest program and roll up doors, is a food source. Operators trade this warning constantly. Cleaning out a machine that has been infested is worse than the storage bill.

No dock, no forklift, no liftgate.

Getting a 700 pound machine into a 10 by 10 unit means a truck with a liftgate, a pallet jack, a hard flat approach, and a roll door wide enough. Many units fail at least one of those. You will discover which one on the day.

Temperature and humidity.

Uncontrolled units in the Northeast swing from below freezing to well above 100 degrees inside. Refrigerated equipment does not like that, seals dry out, and condensation gets into electronics. Operators generally agree that anything under about 80 degrees is survivable. An uninsulated metal unit in August is not under 80 degrees.

Intake.

Machine comes into our warehouse in West Berlin, New Jersey, on our truck or yours. We record condition on arrival with photos so there is no argument later, tag the asset, and note what is inside it.

Storage.

Indoor warehouse, temperature controlled, on a dock with forklift and pallet jack access. Refrigerated units stay upright and powered down properly rather than tilted in a corner.

Work while it sits.

This is the part nobody else offers, and it is the reason to use us rather than a warehouse. A machine in storage is a machine you are not earning on, so we use the time.

Retrieval.

Tell us where it is going and when. We deliver, install and level it across Connecticut, New York, New Jersey, Eastern Pennsylvania, Delaware, Maryland and Virginia, or we palletize it for freight anywhere in the 48 continental states. See machine relocation.

What managed storage with us involves

What to do with the machine before
it goes into storage

Whether you store with us or somewhere else, do these five things:

Empty it completely.

All product, all cash, all coin in the changer. This is the single biggest determinant of what condition it comes out in.

Clean the trays and the drop zone.

Residue is what attracts pests and what makes a machine smell six months later.

Drain and dry any water system.

Coffee and hot beverage machines especially. Standing water grows things and freezing water splits lines.

Photograph it.

Every side, the interior, the display and the payment hardware. If you ever need to prove condition, you will be glad.

Note the model, serial and any known faults.

A machine that went in with a flaky bill validator should come out with that on the record, not as a surprise.

Tell us how many machines, what type, and roughly how long. We will quote storage and tell you honestly whether it is worth doing anything to them while they sit. Call (732) 865-8019 or contact us online.

Get a Free Quote Call (732) 865-8019

Looking to temporarily house one or more machines?

How much does it cost to store a vending machine?

ublished industry figures put dedicated warehouse storage at roughly $35 to $40 per machine per month, and a 10 by 10 self storage unit at $100 to $150 per month holding around nine machines. Our managed storage is quoted per machine and per term, and the quote includes handling in and out. Delivery of a single machine to a warehouse is often quoted separately, commonly around $300 in published rates.

Can I just use a self storage unit?

You can, but check the contract first. Many self storage operators prohibit food storage, which is a problem if there is any product left in the machine. Beyond the rules, units usually have no dock, no forklift and no liftgate access, and uncontrolled units in the Northeast swing well outside the temperature range refrigerated equipment tolerates.

Does a vending machine need climate controlled storage?

Refrigerated and freezer equipment does. Sealed systems, gaskets and electronics all degrade faster in extreme heat and hard freezes, and condensation on temperature swings gets into boards. Ambient snack machines are more forgiving but still do better indoors and dry.

Should I leave product in the machine while it is stored?

No. Empty it completely, including the coin changer. Product left in a machine attracts pests, goes stale, and in the case of anything with sugar or dairy, causes damage that outlasts the storage.

How long can a vending machine sit in storage?

Indefinitely if it is stored properly, emptied and clean. The practical limit is not the machine, it is the cost. Once monthly storage over the expected idle period approaches the resale value of the equipment, sell it instead.

Can you repair or upgrade my machine while it is in storage?

Yes, and this is the main reason to store with us rather than a general warehouse. We wrap machines, swap and add cashless payment hardware, replace bill validators and coin mechs, reconfigure layouts, and do technical repairs. Machines leave ready to place.

Do you store machines I did not buy from you?

Yes. We store any commercial vending equipment, regardless of origin.

Can you deliver the machine to a new location when I am ready?

Yes. We deliver, install and level machines across Connecticut, New York, New Jersey, Eastern Pennsylvania, Delaware, Maryland and Virginia, and we palletize equipment for freight anywhere in the 48 continental states. See machine relocation.

How do I know my machine comes back in the condition it went in?

We photograph and record condition on intake, tag the asset, and check it again on release. If something needs doing while it is with us, we tell you before we do it.

What is the minimum storage term?

Tell us what you need. Short holds between locations and long term storage during a route transition are both normal. Longer terms price better per machine.

Frequently Asked Questions

Ready to Find the Right Vending Solution?

Reach out today to learn more about managed storage. Tell us how many machines and how long, and we will quote it, including anything worth doing to them while they sit. Call (732) 865-8019 or message us online.